Booking Terms, Cancellation Policy, Payment Authorization, and Customer Agreement
Effective Date: January 1, 2026
These Booking Terms, Cancellation Policy, Payment Authorization, and Customer Agreement (“Agreement”) govern every reservation, purchase, tour, transportation service, itinerary, and related service provided by North Georgia Wine Trips LLC (“North Georgia Wine Trips,” “Company,” “we,” “us,” or “our”).
By making a reservation, submitting payment, authorizing another person to make a reservation on your behalf, checking an acceptance box, signing electronically, or participating in a tour, the booking customer and all participating guests agree to be bound by this Agreement.
The person who completes the reservation is referred to as the “Booking Party.” The Booking Party represents that they have authority to make the reservation, authorize payment, accept these terms, and communicate these terms to every guest included in the reservation.
All reservations must be made through:
A reservation is not confirmed until:
A pending inquiry, verbal discussion, proposed itinerary, unsigned quote, incomplete checkout, or unpaid invoice does not constitute a confirmed reservation.
The Company may accept, decline, cancel, or condition a reservation when reasonably necessary for scheduling, safety, availability, regulatory compliance, suspected fraud, inaccurate booking information, or operational concerns.
The Booking Party is responsible for verifying the accuracy of all reservation information, including:
North Georgia Wine Trips is not responsible for losses, delays, missed appointments, shortened service, or additional expenses caused by inaccurate, incomplete, or outdated information supplied by the customer.
Any correction or change requested after confirmation is subject to availability and may result in an additional charge.
The Booking Party represents and warrants that:
The Booking Party is financially responsible for:
When the cardholder and Booking Party are different people, both may be held responsible for amounts they separately authorized or agreed to pay, subject to applicable law.
All prices are stated in United States Dollars unless otherwise specified.
Pricing may be based on:
The amount shown on the invoice, checkout page, booking confirmation, or written quote controls over general advertising or promotional language.
Full payment or a deposit may be required at booking. Any remaining balance must be paid by the due date shown in the booking confirmation or invoice.
Failure to pay a balance when due may result in:
Unless expressly stated otherwise, taxes, gratuities, tasting fees, venue charges, meals, merchandise, and third-party purchases are not included.
By submitting a payment method, the customer authorizes North Georgia Wine Trips and its payment processor to charge that payment method for:
Where permitted by applicable law and payment-network rules, the customer further authorizes the Company to use the payment method on file for amounts that become due after the tour, provided that the Company supplies a receipt or written explanation of the charge.
This authorization does not permit the Company to collect the same loss twice. If disputed funds are returned to the Company, any corresponding unpaid-balance claim will be credited accordingly.
Customers are purchasing only the services expressly identified in their booking confirmation.
General website content, photographs, sample itineraries, prior tours, promotional materials, social-media posts, or discussions about possible destinations do not expand the scope of the purchased package unless expressly incorporated into the customer's written confirmation.
Unless expressly stated otherwise, a Minimum Transport Package includes transportation and basic itinerary coordination only.
It does not automatically include:
An All-Inclusive or VIP package includes only the particular items identified in the written package description or booking confirmation.
The words “all-inclusive,” “VIP,” or similar promotional terms do not include every product or service available at every venue. Additional purchases made by guests remain their responsibility unless the booking confirmation expressly states otherwise.
Wineries, restaurants, breweries, distilleries, event venues, and other third parties establish their own:
Unless the customer's booking confirmation expressly states that a particular fee is included, the guest is responsible for paying that fee directly to the venue.
A venue's separate charge does not establish that North Georgia Wine Trips misrepresented or failed to provide its transportation or coordination service.
North Georgia Wine Trips may offer optional Cancellation Insurance on a per-person or per-reservation basis.
Cancellation Insurance must be purchased at the time of booking. It cannot be added after the reservation has been confirmed unless the Company expressly agrees in writing.
The Cancellation Insurance fee itself is nonrefundable.
When valid Cancellation Insurance has been purchased:
The customer may receive a refund of qualifying reservation payments, less:
The customer may receive an account credit for qualifying reservation payments, less:
No cash refund is provided for a cancellation made 14 days or less before the scheduled tour.
Unless otherwise stated in writing, account credit:
Cancellation Insurance does not cover a no-show, removal for misconduct, an unauthorized charge, fraudulent booking information, or refusal to comply with safety requirements.
When Cancellation Insurance was not purchased, all reservation payments are nonrefundable.
At the Company's discretion, a customer who cancels more than 14 days before the scheduled tour may receive account credit equal to qualifying amounts paid, minus:
Issuance of credit is not guaranteed unless stated in the booking confirmation.
A cancellation made 14 days or less before the scheduled tour receives:
All amounts paid are forfeited.
This policy reflects the Company's commitment of vehicles, drivers, scheduling capacity, planning time, winery arrangements, and other resources that are difficult to replace on short notice.
Once the scheduled transportation or tour has been completed, no refund will be issued merely because a customer:
Completion of the scheduled transportation constitutes delivery of the principal service.
A customer's subjective dissatisfaction does not convert a completed service into a service that was not provided or not received.
This provision does not eliminate any nonwaivable legal rights concerning actual fraud, unauthorized payment, or a material failure by the Company to provide the purchased service.
Customers may request changes to:
All changes:
A requested change is not approved until confirmed in writing by the Company.
North Georgia Wine Trips does not guarantee that changes requested within 14 days of the tour can be accommodated.
A date change may be treated as a cancellation and new booking if the original driver, vehicle, or itinerary cannot be transferred.
The customer must provide an accurate final guest count by the deadline stated in the booking confirmation.
Increasing the group size may require:
Reducing the guest count does not automatically reduce the total reservation price after the applicable cancellation deadline.
No vehicle may carry more passengers than its legal or manufacturer-rated capacity.
Tour itineraries are estimates and may be changed because of:
North Georgia Wine Trips does not guarantee:
The Company may substitute a reasonably comparable venue or adjust an itinerary when necessary.
A reasonable itinerary change does not constitute nonperformance.
Guests must be ready at the confirmed pickup location at the scheduled time.
Tour time begins at the scheduled start time, not when the final guest enters the vehicle.
Guest lateness may result in:
North Georgia Wine Trips is not responsible for missed venue reservations or shortened tour time caused by guest lateness.
If the group requests continued service beyond the scheduled end time, overtime is subject to driver availability and will be charged at the Company's then-current overtime rate.
A reservation is considered a no-show when the customer or group:
A no-show forfeits all payments and receives no refund or account credit.
The Company is not required to extend the tour end time because of a delayed departure caused by the customer.
Guests must comply with all federal, state, and local alcohol laws and venue policies.
Guests must be at least 21 years old to purchase or consume alcohol.
Valid government-issued identification may be required by wineries, venues, or Company personnel.
North Georgia Wine Trips may refuse transportation or continued service to any guest who:
The driver has final authority concerning safe vehicle operation.
Removal or termination resulting from prohibited guest conduct does not entitle the customer to a refund.
Guests must behave respectfully toward:
Prohibited conduct includes:
The Company may end the tour, remove a guest, contact law enforcement, or transport the group to a safe drop-off location when reasonably necessary.
No refund or credit will be issued when service is shortened or terminated because of guest conduct.
Guests must comply with all vehicle rules and driver instructions.
Unless expressly approved:
Seat belts must be used when required by law or instructed by the driver.
The Booking Party is responsible for communicating vehicle rules to the group.
The Booking Party is responsible for damage, excessive cleaning, contamination, or loss caused by any member of the group.
Charges may include:
The stated minimum charges represent initial cleaning, sanitation, inspection, and vehicle-removal costs. More extensive damage may result in additional charges.
Photographs, video, inspection records, cleaning invoices, repair estimates, witness statements, and driver reports may be used to establish the condition of the vehicle.
Guests are responsible for their personal property.
North Georgia Wine Trips is not responsible for property that is:
The Company may make reasonable efforts to locate and return property. Shipping, delivery, or storage expenses are the customer's responsibility.
Unclaimed property may be discarded or donated after 30 days, subject to applicable law.
Tours generally operate rain or shine.
The Company may cancel, delay, shorten, reroute, or reschedule service when conditions make performance unsafe, illegal, impossible, or commercially impracticable.
Such conditions may include:
When the Company cancels the entire tour before service begins because of such an event, the customer will ordinarily receive either:
A cash refund is not guaranteed when the cancellation results from circumstances outside the Company's reasonable control, except where required by law or expressly stated in the booking confirmation.
North Georgia Wine Trips provides transportation and coordination but does not own or control independent wineries, restaurants, breweries, lodging providers, entertainment venues, or other businesses.
The Company is not responsible for a third party's:
A venue may refuse entry, modify its policies, close unexpectedly, or charge additional fees.
Such actions do not automatically constitute a failure by North Georgia Wine Trips to provide transportation.
Customers must disclose any transportation-related accessibility needs before booking.
The Company will make reasonable efforts to identify an appropriate vehicle or service arrangement but cannot guarantee that every available vehicle or third-party venue will accommodate every need.
Guests are responsible for bringing required medication, mobility aids, and personal assistance.
North Georgia Wine Trips does not provide medical care or medical supervision.
The Company may contact emergency services when a guest appears to require immediate medical assistance. Any resulting medical or transportation expense is the guest's responsibility.
Participation in a wine tour may involve ordinary risks associated with:
Guests voluntarily assume the ordinary and inherent risks associated with these activities, except to the extent liability cannot legally be waived.
To the fullest extent permitted by law, North Georgia Wine Trips will not be liable for indirect, incidental, special, exemplary, punitive, or consequential damages arising from:
Except where prohibited by law, the Company's aggregate contractual liability arising from a reservation will not exceed the amount actually paid to the Company for the specific reservation giving rise to the claim.
Nothing in this Agreement excludes liability that cannot legally be excluded.
Customers should promptly notify North Georgia Wine Trips of any concern.
When reasonably possible, the customer must provide:
The customer agrees to provide the Company a reasonable opportunity to investigate and respond before commencing external collection, litigation, or payment-dispute proceedings, except where immediate action is legally necessary.
A complaint should ordinarily be submitted within 10 calendar days after the scheduled tour.
Failure to report an issue promptly may impair the Company's ability to investigate the claim.
A payment dispute or chargeback occurs when a cardholder asks a bank, card issuer, payment service, or processor to reverse or withhold a payment.
Nothing in this Agreement prohibits a cardholder from reporting actual unauthorized card use, duplicate billing, an incorrect amount, or another legitimate payment error.
However, the customer agrees not to make a knowingly false, misleading, or bad-faith claim concerning a properly authorized charge or a service that was delivered in accordance with the reservation.
Subject to applicable law, a dispute may constitute a “Wrongful Dispute” when the customer knowingly claims that:
A Wrongful Dispute is a material breach of this Agreement.
If a bank, card issuer, or processor removes or reverses funds previously paid to the Company, the amount reversed immediately becomes an unpaid contractual balance.
The customer remains responsible for payment for services delivered, reserved capacity, cancellation charges, damage, or other valid amounts merely because a financial institution temporarily or permanently reverses the original payment.
The Company may continue contesting the dispute while also preserving its separate contractual collection rights.
To the fullest extent permitted by law, a customer responsible for a Wrongful Dispute must pay:
The parties acknowledge that responding to a dispute commonly requires management review, retrieval of booking records, preparation of transaction timelines, collection of communications, review of trip records, compilation of photographs or receipts, and submission of evidence under strict deadlines. The $350 hourly rate is intended to compensate the Company for documented management-level time and operational diversion, not to impose a punishment.
The Company may not recover the same loss twice.
For example, if the disputed booking amount is returned to the Company by the processor, the Company may not also collect that same principal amount from the customer. Other unpaid fees, administrative costs, attorney fees, collection costs, interest, or documented damages may remain due.
Where permitted by applicable law and payment-network rules, the customer authorizes the Company, after written notice, to invoice or charge the payment method on file for legally recoverable amounts arising from a Wrongful Dispute.
The Company may alternatively require payment by certified funds, ACH transfer, or another approved method.
The Company may:
Withdrawal of a dispute does not automatically eliminate fees or losses already incurred by the Company.
The customer agrees that the following may be maintained and used as business records concerning the transaction:
Electronic records and electronic signatures have the same effect as paper records and handwritten signatures to the extent permitted by law.
Any unpaid amount is immediately due upon written demand unless a different due date is provided.
The Company may use:
Acceptance of a partial payment does not waive the remaining balance unless the Company expressly agrees in writing that the payment constitutes full settlement.
To the fullest extent permitted by law, the Booking Party agrees to indemnify and hold harmless North Georgia Wine Trips, its owners, employees, contractors, and drivers from third-party claims, expenses, losses, or liabilities arising from:
This provision does not require indemnification for liability that cannot legally be transferred.
This Agreement is governed by the laws of the State of Georgia, without regard to conflict-of-law rules.
To the extent permitted by law, any lawsuit relating to a reservation or this Agreement must be brought in:
The customer consents to personal jurisdiction and venue in those courts.
Before filing suit, the parties should make a good-faith attempt to resolve the issue through written communication.
To the fullest extent permitted by law, each party knowingly and voluntarily waives the right to a trial by jury for a claim arising from this Agreement or reservation.
To the fullest extent permitted by law, claims must be brought individually and not as a plaintiff or class member in a purported class, collective, representative, or consolidated action.
This section does not apply where such a waiver is prohibited or unenforceable.
If any provision of this Agreement is found unlawful or unenforceable, that provision will be enforced to the maximum extent legally permitted or severed if necessary.
The remaining provisions will remain in effect.
A court may modify an overbroad provision to the extent permitted by law so that it most closely reflects the parties' lawful intent.
The Company's failure or delay in enforcing a provision does not waive its right to enforce that provision later.
A one-time exception, courtesy credit, reschedule, or refund does not create an obligation to provide the same accommodation in another case.
Any waiver must be in writing and expressly authorized by the Company.
This Agreement, together with the customer's:
constitutes the entire agreement relating to the reservation.
It supersedes prior oral statements, informal discussions, advertisements, and representations concerning the same reservation.
If there is a direct conflict, the customer-specific booking confirmation controls concerning the selected package, date, time, and price. This Agreement controls concerning general policies unless the customer-specific document expressly states otherwise.
North Georgia Wine Trips may update these terms for future reservations.
The version accepted when the customer books will ordinarily govern that reservation unless:
Updated terms will be posted on the Company website with a revised effective date.
Questions, complaints, cancellation requests, or reservation changes should be directed to:
North Georgia Wine Trips LLC
Website: https://www.north-georgiawinetours.com
Email: northgawinetrips@gmail.com
Phone: 706-889-2068
Mailing Address:
346 Dickerson Dr
Ellijay, GA 30536
By completing the reservation, the Booking Party confirms:
I have reviewed and agree to the North Georgia Wine Trips LLC Booking Terms, Cancellation Policy, Payment Authorization, and Customer Agreement. I understand the package I selected, what is and is not included, the applicable cancellation deadline, the no-refund policy, the guest-conduct requirements, and my responsibility for damage, cleaning, overtime, unpaid balances, and wrongful payment disputes. I authorize payment in accordance with these terms and confirm that I am permitted to use the payment method submitted.
I understand that, unless I purchase applicable Cancellation Insurance, all payments are nonrefundable, cancellations within 14 days receive no refund or credit, and no refund will be issued after the tour has been completed merely because a guest was dissatisfied.
I understand that knowingly disputing an authorized payment or falsely claiming that a completed service was not received is a material breach. If funds are reversed, the valid unpaid balance remains due, together with legally recoverable processor fees, documented administrative time billed at $350 per hour, collection costs, direct damages, interest, and reasonable attorney fees.